CITY OF EAST ORANGE, NEW JERSEY EAST ORANGE WATER COMMISSION 99 South Grove Street East Orange, NJ 07018 TED R. GREEN, Mayor REORGANIZATION MEETING January 21, 2026 MINUTES Minutes of the Reorganization Meeting of the Board of Water Commissioners held in the City Council Chambers located at 44 City Hall Plaza, East Orange, New Jersey on Wednesday, January 21, 2026. I. CALL TO ORDER - 5: 13 p.m. ROLL CALL PRESENT: Commissioners Alison Rolling Shantel Harrison Emmanuel O. Awe Sherkera Lucas Fatimah McConnell Staff Thomas Matich, Acting Executive Director Joseph J. Tomashosky –Finance Bianca Smith, Business Manager Counsel Denis Murphy, Esq. (Weiner Law) Council Members NONE Public NONE The meeting was called to order; Commissioner Rolling determined that there was a quorum and convened the Regular Meeting. Commissioner Rolling read the Sunshine Law for the record. Commissioner Rolling read the Rate Statement. II. REORGANIZATION� The following resolutions 6A through 6C were presented to the Board for approval. 5A: Resolution appointing the President of the East Orange Board of Water Commissioners for the Year 2026 – Alison Rolling Resolution 13A was approved on a motion made by Commissioner Harrison, seconded by Commissioner Lucas and carried unanimously on the call for the Board to vote. 5B: Resolution appointing the Vice President of the East Orange Board of Water Commissioners for the Year 2026 – Shantel Harrison Resolution 13B was approved on a motion made by Commissioner Rolling, seconded by Commissioner McConnell and carried unanimously on the call for the Board to vote. 5C: Resolution appointing the Secretary of the East Orange Board of Water Commissioners for the Year 2026 – Sherkera Lucas Resolution 13C was approved on a motion made by Commissioner Harrison, seconded by Commissioner McConnell and carried unanimously on the call for the Board to vote. III. STATUS OF RESOLUTIONS The Mayor has returned Resolutions #126 through #136. All resolutions are in full force and effect. IV. ADOPTION/CORRECTION OF MINUTES 7A: The Minutes of the December 16, 2025, Regular Board Meeting were approved on a motion made by Commissioner Harrison, seconded by Commissioner McConnell and carried unanimously on the call for the Board to vote. V. PRESENTATION NONE� VI. STAFF REPORTS FINANCE – Joe advised the Board that he was forecasting that we have a goal of 100% collections for the year. That means we collected as much as we billed. That is excellent for a water company. In other words, we collected 100% of what we billed, including December. A good utility number would be considered 97.5% and above. This collection also includes past due amounts that were on our books at the end of December. We recovered a number of amounts in the lien sale at the end of October. We beat our budgeted number for expenses and for revenue collected. A discussion was then held regarding how we could collect 100% of revenue billed if we still have delinquent accounts. CUSTOMER SERVICE – Bianca advised the Board that we had a total of 7,498 transactions processed in December totaling $2.22 million. We continue to offer our payment arrangements to our customers, allowing up to 6 months to pay off the term. We currently have 31 active agreements. We're actually looking to turn them into monthly billing while they're on the payment arrangement. It makes it a lot easier to keep up with the arrangements. We did get the OK and received the quote for us to go through the third party vendor for the Call Monitoring System. UKG should go live in February. DIRECTOR ’S REPORT - Tom advised the Board that the rebid for the Lead Service Line is in state review right now. Hopefully, we'll have that soon. Close out documentation was signed and mailed to the engineer today for the Emergency Generator. The Conversion project is in the same situation. The two well replacements for Dickinson 3/8 and Dickinson 4/9 have been drilled. A couple of them have gone through an additional 30 feet. Depending on the weather, optimistically, I'm looking at 45 to 60 days. The reservoir repair will be later this year. We have to set the timing right to ensure that we have enough capability to keep that half of the reservoir topped off at all times. VII. COMMUNICATIONS NONE VIII. UNFINISHED BUSINESS Legal Matters to be discussed in Executive Session. IX. NEW BUSINESS NONE X. RESOLUTIONS� A Motion to omnibus Resolutions 14I through 14R was approved by Commissioner Lucas, seconded by Commissioner Harrison, and carried unanimously on the call for the Board to vote. 14A: Resolution designating the Newark Star Ledger and the Record Transcript as the East Orange Board of Water Commissioners Official Newspaper for the Publication of Public Notices for 2026 14B: Resolution to Establish the 2026 Annual schedule of Meeting Dates for the East Orange Board of Water Commissioners 14C: Resolution ratifying the January 2026 recurring monthly bills paid in the amount of $12,856.27 14D Resolution authorizing the approval and payment of Operating Bills in the amount of $452,012.96 14E: Resolution ratifying the payment of December 2024 Payrolls in the amount of $4 21,093.93 14F: Resolution authorizing the payment of Capital Invoices for the Month of December 202 4 to be paid in January 2026 in the amount of 197.00 14G: Resolution authorizing and ratifying the reimbursement in the amount of $617.55 14H: Resolution authorizing and ratifying the temporary budget for the East Orange Board of Water Commissioners for January , February and March 2026 in the amount of $ 8,223,314.00 14I: Resolution authorizing the award of a contract for the Installation of 1 ½’ and 2’ Water Meters for an amount not to exceed $92,400.00 14J: Resolution authorizing the award of a Professional Service contract for Legal Services for the EOBWC to Weiner Law Group in an amount not to exceed $175,000.00 14K: Resolution authorizing the award of a contract to Alisto Engineering Group to provide underground facility locating services in an amount not to exceed $300,000.00 X. PUBLIC COMMENT NONE XI. EXECUTIVE SESSION 15A: Resolution for Closed Session� Resolution 15A was approved on a motion made by Commissioner Lucas, seconded by Commissioner McConnell and carried unanimously on the call for the Board to vote. ------------------ The Board went into Executive Session to discuss the following at 6:13 pm: 1. Personnel Committee 2. Contracts and Litigation Matters The Board came out of Executive Session at 8:21 p.m. ------------------- XII. REINTRODUCTION OF RESOLUTIONS 14L: Resolution appointing the Regular and Alternate Members of the Finance and IT Committees of the East Orange Board of Water Commissioners for the Year 2026 (Rolling, Awe, McConnell ) Resolution 14L was approved on a motion made by Commissioner Lucas, seconded by Commissioner Harrison and carried unanimously on the call for the Board to vote. 14M: Resolution appointing the Regular and Alternate Members of the Capital Committee of the East Orange Board of Water Commissioners for the Year 2026 (Lucas, Awe, Harrison ) Resolution 14M was approved on a motion made by Commissioner Lucas, seconded by Commissioner Harrison and carried unanimously on the call for the Board to vote. 14N: Resolution appointing the Regular and Alternate Members of the Personnel Committee of the East Orange Board of Water Commissioners for the Year 2026 (Harrison, McConnell, Lucas ) Resolution 14N was approved on a motion made by Commissioner Lucas, seconded by Commissioner Harrison and carried unanimously on the call for the Board to vote.� 14O: Resolution for the appointment of the regular and alternate members of the Employee Training and Development Committee of the East Orange Board of Water Commissioners for the Year 2026 (Harrison, McConnell , Awe) Resolution 14O was approved on a motion made by Commissioner Lucas, seconded by Commissioner McConnell and carried unanimously on the call for the Board to vote. There being no further business, the meeting was adjourned at 8:23 pm. THESE MINUTES ARE OF NECESSITY CONDENSED AND ABRIGED AND DO NOT PURPORT TO CONTAIN THE FULL CONTENTS OF THE MATTERS DISCUSSED. SONYA BUTLER Transcriber�