NEXT COMMISSION MEETING: 7PM, Remote Meeting via ZOOM, Thursday December 11th AGENDA MILLBURN TOWNSHIP CHARTER STUDY COMMISSION MEETING LOCATION: ZOOM THURSDAY, DECEMBER 4, 2025 - 7:00 PM CHAIRPERSON Open Meeting Statement Salute to the Flag ROLL CALL Approval of Agenda Minutes – November 25, 2025 Organization Meeting Reports PUBLIC COMMENT: To speak during the public comment period, please follow these instructions: • Ensure your Zoom display name shows your first and last name • Click the "Raise Hand" button when public comment is announced • You will be called upon in order and promoted to panelist • Turn on your video when called to speak • Clearly state your full name and whether you are a Millburn resident or business owner • To facilitate an orderly meeting and permit all to be heart, please limit your comments to 3 minutes RESOLUTIONS: 25-003 Adopt Charter Study Commission By-Laws OLD BUSINESS: 1. Administrative needs 2. Proposed interviews and baseline interview questions 3. Community Outreach NEW BUSINESS: 1. Subcommittee(s) for researching current form of government PUBLIC COMMENT: To speak during the public comment period, please follow these instructions: • Ensure your Zoom display name shows your first and last name • Click the "Raise Hand" button when public comment is announced • You will be called upon in order and promoted to panelist • Turn on your video when called to speak • Clearly state your full name and whether you are a Millburn resident or business owner • To facilitate an orderly meeting and permit all to be heart, please limit your comments to 3 minutes� NEXT COMMISSION MEETING: 7PM, Remote Meeting via ZOOM, Thursday December 11th ADJOURNMENT Connect with your Charter Study Commission The Millburn Township Charter Study Commission meeting will be held, as adequately noticed, at 7:00PM. Check out the Millburn Township YouTube page for recordings of past meetings. Meetings are also available by ZOOM with the option to comment during the appropriate public comment period(s). Commenters must keep their video on at all times with their face showing. Commenters screen sharing is not allowed. You will be prompted during the appropriate public comment period and in order to be heard you shall press *6 if you call in by phone or if attending by computer/device please click raise hand button. Please click the link below to join the webinar: Topic: Charter Study Commission Organization Meeting Time: Nov 25, 2025 07:00 PM Eastern Time (US and Canada) Join Zoom Meeting https://us06web.zoom.us/j/84058998408?pwd=sxbDj7UeIto7zSXVAbFEWPClUPpCnR.1 Meeting ID: 832 4273 6329 One tap mobile +16469313860,,83242736329# US +13017158592,,83242736329# US (Washington DC) Join by SIP • [email protected] Join instructions https://us06web.zoom.us/j/84058998408?pwd=sxbDj7UeIto7zSXVAbFEWPClUPpCnR.1 Millburn Township Charter Study Commission draft agendas will be posted at town hall and are also available at https://www.twp.millburn.nj.us/AgendaCenter. The Millburn Township website is available at https://www.twp.millburn.nj.us/.� 1 MILLBURN TOWNSHIP CHARTER STUDY COMMISSION RESOLUTION 25-003 ADOPTING BYLAWS OF THE 2025-2026 MILLBURN CHARTER STUDY COMMISSION WHEREAS, the Charter Study Commissioners ("Commission") of the Township of Millburn was duly elected and convened pursuant to N.J.S.A. 40:69A-1 et seq. for the purpose of examining the form of government of the municipality and making such recommendations as may be appropriate; and WHEREAS, the Commission recognizes the importance of establishing clear procedures and organizational structure to govern its operations; and WHEREAS, the Commission finds it advisable to adopt formal bylaws to guide its decision-making processes, assign responsibilities, and ensure compliance with applicable state law. NOW, THEREFORE, BE IT RESOLVED by the Charter Study Commissioners of the Township of Millburn that: 1. Adoption of Bylaws. The Commission hereby adopts the Bylaws of the 2025-2026 Millburn Charter Study Commission, attached hereto as Exhibit A. 2. Effective Date. This Resolution shall take effect immediately upon adoption. Adopted by Charter Study Commission on December 4, 2025 Resolution 25-003 I, Jerry Kung, Charter Study Commission Secretary, of the Township of Millburn, County of Essex, State of New Jersey, hereby certify this to be a true copy of a resolution adopted by the Charter Study Commission on December 4, 2025. __________________________________________ Jerry Kung Charter Study Commission Secretary INTRODUCED SECONDED COMMSSION AYE NAY ABSTAIN ABSENT BILLER KUNG PARKER￾LENTZ TANNA DRUCKER� ARTICLE I: PURPOSE AND GOVERNANCE Section 1.1 - Purpose “The Commission is established pursuant to N.J.S.A. 40:69A-1 et seq. 0 study the charter of Millburn Township, compare it with other available forms under the laws of New Jersey, and determine whether the government of the municipality could be strengthened, made more clearly responsive or accountable to the people, or whether its operation could be more economical or efficient under a changed form of government. Section 1.2 - Collaborative Governance ‘The Commission recognizes that it was elected to serve the entire community and commits to operating in a spirit of collaboration, mutual respect, and consensus-building. All Commissioners have equal standing and voice in the deliberative process. Officers serve primarily administrative and facilitative functions to support the collaborative work of the full Commission. The Commission shall strive for consensus in its decision-making, while recognizing that majority vote may ultimately be necessary on certain matters ARTICLE II: OFFICERS Section 2.1 - Officers “The officers of the Commission shall be a Chairperson, Vice-Chairperson, Secretary, and Treasurer. Section 2.2= Election and Term “The Chairperson shall be elected at the organizational meeting as required by statute. Upon adoption of these bylaws, the Commission shall elect a Vice-Chairperson, Secretary, and Treasurer, All officers shall serve for the duration of the Commission's term unless they resign. Section 2.3 - Chairperson “The Chairperson shall facilitate the work of the Commission by: + Presiding at all meetings of the Commission in an impartial manner + Ensuring meetings are conducted according to these bylaws and the Open Public Meetings Act + Serving as spokesperson for the Commission on matters approved by majority vote in public meetings + Signing official documents on behalf of the Commission as authorized by majority vote. Section 2.4 - Vice-Chairperson “The Vice-Chairperson shall «Assume all duties of the Chairperson in their absence + Assist the Chairperson in representing the Commission at public events Section 2.5 - Secretary “The Secretary shall perform the administrative functions necessary for the Commission's operation, including: + Maintain custody of all Commission records, prepare meeting minutes, and ensure compliance with Open Public Meetings Act and Open Public Records Act requirements in coordination with the Municipal Clerk + Prepare and distribute meeting agendas with supporting materials to Commissioners, and amange for meeting space and equipment + Handle Commission correspondence and respond to media and public inquiries in consultation with the Chairperson, or with the Vice-Chairperson in the Chairperson's absence + Coordinate scheduling of interviews and meetings + Compile and organize research materials and study documents, rack action items, and coordinate preparation and compilation of the Commission's final report + Maintain the Commission's calendar and track statutory deadlines Section 2.6 - Treasurer ‘The Treasurer shall: + Prepare the Commission's budget request in coordination with the Secretary + Maintain comprehensive records of the Commission's budget and all expenditures + Process and approve reimbursement requests in accordance with municipal procedures + Provide regular financial reports to the Commission + Ensure compliance with municipal financial procedures and requirements + Monitor available funds and advise the Commission on budget status ARTICLE III: MEETINGS Section 3.1 = Statutory Compliance All meetings of the Commission shall be conducted in accordance with N.15.A. 40:69A-5 through 40:69A-7 and the Open Public Meetings Act (N.LS.A. 10:4-6 et seq.) ARTICLE IV: COMMITTEES AND WORKING GROUPS Section 4.1 - Committees ‘The Commission may establish by majority vote committees or working groups consisting of fewer than three (3) members to conduct research, prepare draft materials, or perform other tasks. Committees shall report to the full Commission and have no independent decision-making authority. Section 4.2 - Coordination ‘Committees shall report to the full Commission. The Secretary shall assist with maintaining records of committee assignments and work products as requested by the Commission. ARTICLE V: CONDUCT OF BUSINESS Section 5.1 - Agenda Preparation Any two (2) Commissioners may place an item on the meeting agenda by separately notifying the Secretary at least seventy-two (72) hours before the meeting. The Secretary shall prepare the agenda including all requested items and distribute it to Commissioners. Items may be added to the agenda during the meeting by majority vote. Section 5.2 - Rules of Order Robert's Rules of Order (latest edition) may be used as a guide for conducting meetings, but the Commission encourages informal discussion and consensus-building. The Commission shall strive for consensus on significant matters whenever possible while recognizing that majority vote is sufficient to conduct business. ARTICLE VI: STUDY PROCESS Section 6.1 - Study Phases ‘The Commission shall organize its work into phases, which may include: «Phase I: Study of the present form of government + Phase II: Examination of altemative forms of government «Phase III: Decision-making and report preparation Section 6.2 - Work Plan The Commission shall develop a work plan and timeline for completing its study within the nine- ‘month statutory period. Section 6.3 - Public Hearings ‘The Commission shall hold public hearings as required by N.J.S.A. 40:69A-9 and may hold additional public meetings as deemed appropriate. Section 6.4 - Research and Interviews ‘The Commission shall coordinate the scheduling of interviews with current and former ‘municipal official, elected officials, residents, and experts. The Secretary shall assist with scheduling logistics and maintain interview notes and research materials for access by all Commissioners ARTICLE VII: BUDGET AND EXPENDITURES Section 7.1 - Budget Request “The Secretary and Treasurer shall prepare a budget request for submission to the municipal ‘governing body in accordance with N.J.S.A. 40:69A-8 and the municipal budget timeline. Section 7.2 - Expenditures All expenditures shall require approval by majority vote of the Commission. The Treasurer shall ‘maintain records of all expenditures. Section 7.3 - Reimbursements Commissioners may be reimbursed for reasonable expenses incurred in performing Commission duties, subject to approval by the Treasurer and in accordance with municipal procedures. ARTICLE VIII: FINAL REPORT Section 8.1 - Report Preparation “The Commission shall prepare its final report within nine (9) months of the Commission's election as required by N.J.S.A. 40:69A-11. The Commission may assign responsibility for drafting sections of the report to individual Commissioners or committees. Section 8.2 - Report Content ‘The final report shall include all elements required by statute and good practice, including findings, recommendations, and any minority reports. Section 8.3 - Report Distribution The Secretary shall coordinate the printing and distribution of the final report in accordance with statutory requirements. ARTICLE IX: AMENDMENTS Section 9.1 - Amendment Process These bylaws may be amended by a two-thirds vote of all Commission members at any regular or special meeting, provided that proposed amendments have been distributed to all members at least seven (7) days prior to the vote. ARTICLE X: VACANCIES Section 10.1 - Commissioner Vacancies In the event of a vacancy in Commission membership, the remaining members may appoint a qualified citizen to fill the vacancy as permitted by N.J.S.A. 40:69A-6. Section 10.2 - Officer Vacancies In the event of a vacancy in any officer position, the Commission shall elect a replacement at its next regular meeting. ARTICLE XI: GENERAL PROVISIONS Section 11.1 - Conflict with Law In the event of any conflict between these bylaws and applicable law, the law shall prevail. Section 11.2 - Effective Date ‘These bylaws shall become effective upon adoption by majority vote of the Commission at its organizational meeting. Adopted this __ day of 2025 MILLBURN CHARTER STUDY COMMISSION Chairperson Secretary